2008/2009 Adult Tournament Entry Information and Procedures

1. Schedule Information:
• The 2008/2009 Adult Tournament Schedule is tentative and subject to change [based on facility schedules (weather rescheduling by schools, etc) or other causes].
• The dates listed on the 2008/2009 schedule are dates on which tournaments will be held for the 2008/2009 Adult season (initially only weekends are listed - tournaments will be held on either Saturday or Sunday of that weekend. We will update as soon as we know which divisions are playing on which date. Thank you for your patience.). The Region will make every effort to hold a tournament in all divisions on all listed dates. Even if a division is currently listed at "available" or "TBD", teams should still enter the tournament by the entry deadline. If sites are announced after the entry deadline, we will allow all entered teams the chance to withdraw at no penalty up to seven days from the date the site was listed.
• For entry information and withdrawals by Friday noon before the tournament, contact the Region Office.
• For all other information (directions, hotels, and withdrawals after Friday noon before the tournament), contact the Tournament Contact (copy the Region Office if sending an email to withdraw).
• Day of Tournament Contact number (if provided) will be a cell phone, pager, or facility phone you can try the day of the tournament if you are withdrawing or running late, etc.
2. Entry Information (see #5 for info on Hi Neighbor):
• The Regular Season Adult Tournament Entry Fee will be $90.
• The Regional Championships Tournament Entry fee for all Divisions will be $125.
• All entries should be mailed with payment so the Carolina Region (address info is here and on the entry form) receives it at least ten (10) days before the tournament (deadline date is under the tournament date on the schedule) except Regionals which is due two weeks in advance. The Late Tournament Entry Fee will be $25. The late fee should be included whenever an entry is sent in that will be received after the deadline.
• A blank 2008/2009 Tournament Entry form is available at our Forms section. In addition, Club Administrators set up in the USAV online system with appropriate permissions will be able to log in to their member account and view/print completed (player names, USAV numbers, etc) tournament entry forms for all the teams in their club (2008/2009 teams cannot be set up in the online system until after November 1).
• You may enter more than one tournament at a time, but a separate entry form for each tournament entered should be included so there are no issues as to which tournament was entered (only one check needed for multiple entries). DO NOT staple or tape checks to the Entry Forms, please! Entries will be delayed if proper payment is not received.
• Carolina Region teams may go to our Adult Online Payments Page to pay and enter a tournament online. No other entry form is required. Out-of-Region teams must still submit a tournament entry form (by mail or fax) with complete, current USAV membership numbers for all participants to be eligible to participate in a tournament (if room).
3. Tournament Directors:
• Tournament Directors can download a Tournament Sanction Request Form and Hosting Information letter from our Tournament Directors section to request to host a tournament listed as "Available".
• Tournaments are scheduled to be held in Gold (highest skill level), Silver, and Bronze (lowest skill level) divisions for Men and Women if the number of registered teams support three divisions.
4. Divisions:
• All Teams must play in THREE (3) regular season tournaments to be eligible for the Regional Championships. Any tournament that appears on our Sanction Tournament Schedule may count towards the minimum requirement for Regional Championships.
• The points system will be used to group teams into divisions for all tournaments. Thus, teams may play in different divisions from tournament to tournmament in order to maximize the usefulness of the points system. Final division assignments will be made at the end of the season so teams know which division they will compete for Regional Championships.
5. Special Two Day Tournaments:
• The Adult Hi Neighbor and any other two-day tournaments announced (if applicable) are the only tournaments on our schedule that entries go directly to the Tournament.
• Please do not send entries for the Adult Hi Neighbor to the Region Office (we will not forward them to the tournament and the delay may cause you to go on their waiting list).
• Direct all inquiries about the tournament to the Tournament Contact.