Attendees: Chuck McCracken, Karl Owen, Wade Brence, Cathy Edwards, Susie Griffin, Jeff Hoppen, Mike Yoe, Amber Fulk, John Boger, John Coulter, Kevin Wendelboe, Bill Shook

Non-Attendees: Ray Wiley, Marilyn Thompson, Regina Brown, Fred Wendelboe, Dan Pickett, Chris Lockwood, Janet Perry

Registered Proxy: Chris Lockwood to Susie Griffin

Guests: Mike Fulk

Meeting Started - 7:40 pm

1. Approval of January 23, 1999 minutes: Motion by Karl, second by Cathy to:

Motion 1: MSA Accept the minutes from January 23, 1999 minutes BOD meeting. 7-0

2. Treasurers Report:
Board members that were online received Dan's Report. Since Dan was not able to make meeting, Treasurer's Report was tabled until next meeting.

3. Registration Dispute update:
Chuck has heard from Terri Jo, ROD Vice President. She wanted Chuck to put our concerns in writing. Chuck has submitted our concerns (twice) and is waiting to hear back. It will be a topic on ROD's agenda at National meeting.

4. Directors & Officers Insurance Update:
Tabled until next meeting.

5. Adult Qualifier & Regional Championships:
We have set sites although one additional site may be needed for Qualifier depending on entries. Division Reps will be responsible for running their division (or finding someone to run their division). Ray is working on getting officials to work the playoffs/championships. All-Region ballots will be handled the same as last season. Reps should start to compile votes and get the final slate of candidates to Kevin as quickly as possible after the March 6-7 tournaments. Kevin will then mail slates to Team Reps.

6. Petitions/Requests - Adults:

• Complaint against Mike Fulk & Brian Koontz - the 3 Men's Reps will pick a Male Rep. The four Women's Division Reps will select a Female Rep. The Male Rep, the Female Rep, and Bill Shook will select the third Board member that will sit on the Review Board. A Review Hearing will be scheduled and the rest of Due Process policy will be followed.
• Complaint against GRITS officiating - Regional Scorekeeper Chair will go over scoresheet from protested game with the captain of GRITS.
• Reworded requirements to be eligible for Adult Regional Championships. Effective with this season, teams must participate in 4 regular season tournaments to be eligible (Hi Neighbor does count).
• Playoffs format - we want to reinforce to Tournament Directors & Teams that semis will be 2 out-of-3 unless there is a time constraint that has been identified at the captain's meeting.
• Chose to follow our policy on payments to tournament directors regarding Chris Frydrych's request to be paid for 15 teams.

Petitions/ Requests - Junior:

• Insulin pump update - Mailed letter to Bumgarners on steps they needed to take for us to approve use of insulin pump in competition. We have not received anything back from the Bumgarners yet.
• Teams requesting to play up - currently we say must be approved by the Junior Coordinator and cannot adversely affect their original division. May want to revisit at retreat and set up guidelines where can only play up for competitive reasons.
• Appeal by HIS to refund money for 1/2/99 tournament. - Motion by Karl, second by Bill to:

  Motion 2: MSA Deny HIS's petition for a refund for the 1/2/99 tournament. 11-0

• Do we refund money to teams that drop out of a tournament and then tournament is later cancelled by the tournament director (not due to teams withdrawing)? We will allow a full refund in this circumstance as the Region did not have any financial obligations to the tournament director for the cancelled tournament.
• Do we want to change warmup to 7 minutes instead of 5? Suggestion was to go to 4 and 4 separated warmup. Effective immediately. Kevin will notify tournament directors.
• Suggestion to have captains/coaches meeting at 8:30 instead of 8:40. We will recommend go to 8:30 am and will notify Tournament Directors.

7. Officials Division Items:

• Complaint against David Mabe- we have received complaints about his behavior at a tournament. Everyone agreed that we should go forward under Due Process policy and schedule a review hearing. Motion by Karl, second by Boger that:

  Motion 3: MSA We will no longer use David Mabe's services at tournaments pending the outcome of a Review Board. 11-0

• Motion by Mike, second by Cathy that:

  Motion 4: MSA the Region will consult with a lawyer as to our responsibility in going forward with the David Mabe situation. 11-0

• New Fees for National Referee & Scorekeepers Candidates - do we want to pay these new fees for any of our candidates? Motion by Karl, second by Mike to:

  Motion 5: MSA reimburse our chosen National Official Candidates for the National Application Fee. 11-0

9. Other Business:
No other business presented.

10. Next Meeting - March 14 - Guilford College YMCA - 9:00 am

Meeting Adjourned - 10:00 pm

ACTION ITEMS:

• Male Division Reps, Female Division Reps, Bill Shook: Identify one Rep each that will pick with Bill the third Board member to sit on the Review Board for the Mike Fulk and Brian Koontz matter.
• John Boger, Amber Fulk, Marilyn Thompson: Identify one Board member to sit on Review Board for the David Mabe matter.
• Travel Policy Committee (Dan, Fred, Kevin): Continue to update and revise Travel Policy and present to Board at next meeting.
• Chuck: maintain contact with ROD and USAV on the registration dispute.
• Dan: Collect and evaluate quotes on D&O insurance and present recommendations to the Board.
• Mike Yoe: consult with attorney about pro bono work with us concerning our Review Board matters.

Maintained by Kevin M. Wendelboe office@CarolinaRegionVB.org

Last Updated: Monday, 6-May-2002 11:57 EDT